While rental is one of the most high-volume, highly-lucrative revenue streams for real estate brokers and developers, the associated management process remains broken. It is fragmented, manual and time consuming, with a lot of admin work and friction. 

Brokers usually find themselves managing multiple tools just to close a single lease. 

The will have to collect data from a tenant via email or telephone, manually verify their background and financial stability, search through scattered spreadsheets to find matching properties, do visits, answer questions, coordinate with both the renter and the landlord, draft a lease agreement, sign it digitally or in person, and then archive the documents and keep track of the rent status.

It can be incredibly difficult for an agency or an individual broker to track a deal accurately end-to-end. But, according to data aggregated by Real Trends and NAR, the cost of a single missed or delayed lead can cost an agent upwards of $7,500. 

Furthermore, data reveals that 62% of real estate inquiries hit an agent's inbox outside of traditional business hours. When brokers are buried in paperwork or hopping between systems, their response times plummet.

While standard Customer Relationship Management (CRM) tools exist, they are limited when it comes to rentals. A traditional CRM is built primarily to log interactions and manage the buyer-client relationship. It acts as a digital rolodex, but it completely falls short on operational execution.

Standard CRMs do not tell you if a tenant is pre-qualified. They do not run background checks, they lack granular data regarding specific rental requests, and they lack the match between the inventory and what the client is actually looking for.

Industry data from the McKinsey Global Institute highlights that professionals lose roughly 28% of their entire workweek just filtering and managing emails, alongside hours lost to manual data entry. Brokers are forced to manually bridge these software gaps, wasting valuable working hours on administrative friction rather than closing deals.

How VAUNT is bridging the rental gap

VAUNT is changing the narrative by introducing a unified workspace where the entire rental lifecycle happens in one place. Instead of jumping between a CRM, an email client, a background check provider, and an e-signing tool, brokers can execute the entire process seamlessly inside VAUNT. They can match clients with inventory, see all of the properties on the properties Map, use marketing tools like presentations, newsletters, SMS and everything else they need to run their business in one app.

We are also currently working on partnerships that will allow agents to vet the tenant through the app and sign leases using an e-signing feature that complies with the legal frameworks of both the United States and Europe. Furthermore, teams will soon be able to do financial projections based on the activity of their team - what commission to pay them, company income and more.

VAUNT serves as a robust infrastructure for property asset management. The platform offers comprehensive tools for inventory management and property owner storage. Brokers can securely store landlord agreements, property deeds, maintenance records, and interior inventories directly alongside the asset profile.

Imagine a broker closes a high-end rental property for $2,500 per month. Within VAUNT, this transaction is tracked with absolute precision. The broker knows exactly when the lease begins, when it expires, and when crucial milestones occur. This data-driven insight allows brokerages to scale sustainably, recruit talent confidently, and optimize their business operations.

VAUNT provides real estate professionals with a true end-to-end operating system, allowing them to stop chasing paperwork and start scaling their businesses. Request a free demo here.